Most business organizations rely on a large number of documents to ensure that all the key processes for their operation are carried out.
These documents, often in paper format or in the form of excel sheets, allow the company’s employees to manage processes of different complexities, be they requests to be made and transmitted to other departments, processes validation with registration of authorization of managers, transmission of technical documents to ensure the proper compliance with procedures for intervention, maintenance, production and security.
These documents are quickly counted in the thousands since we include those with administrative and technical and operational vocation. They can be subject to tens of thousands of daily seizures to ensure management needs.
Digital continues to transform business. The generalization of mobile and digital technologies requires a review of the processing, management and exchange of documents related to business processes within the organization, regardless of sector and size. The challenge becomes even more complex if the organization is fragmented across multiple sites, following different regulations and using a multitude of languages to communicate.
For cultural reasons, efficiency, productivity and especially competitiveness, the integration of the use of the smartphone or the tablet in different departments of the company (production, purchase, sales, logistics / supply chain, marketing & communications, IT, corporate services, human resources, finance, general management) makes sense to interact in real time. It allows the company to be much more agile. It frees up time for employees, allowing them to engage in other tasks that generate more value.
The time spent running all the processes is not really rewarding, and if they are poorly managed, they can be costly for the organization.
The digitization of these documents represents a significant opportunity. The data present in the information system is immediately entered into the application. Then, they are automatically transferred regardless of distance and process constraints. The transmissions take place without the need to re-enter the data, thus avoiding the loss of time and the generation of errors. At the same time, they are immediately stored in the database. The search is then simplified and anomalies and nonconformities are immediately transmitted to the right people, which reduces the risk of accidents.
Business intelligence (BI) is becoming more and more popular across all businesses. The process of making strategic decisions by executives and managers is also accelerated through the immediate and visual return of data via mobile devices.
How UERP responds to these issues
UERP Digitalization Program Deployment Platform offers several modules dedicated to the digitization of documents with numerous options.
Each document can be reconstituted in a few clicks. The process is easy to set up, whether it is a technical or administrative process. For each document, the definition of roles and rights makes it possible to simply parameterize the data transmission flows: with the issuers; with the people in charge of processing the process; to those responsible for validations at the different stages of transmission; and from those responsible for tracking trouble reports when the process does not meet predefined quality criteria.
The points on digitization of documents UERP responds to are the following:
Digitalization of the purchase-sale process up to the follow-up of the delivery
Mobile applications developed in less than an hour using the UERP digitalization platform accelerate all flows linked to: purchases by establishing supplier contracts; to sales with generating quotations, contracts and customer invoices via the sole use of the smartphone or the tablet. Deliveries can also be followed by this same method and thus inform the right person in real time to optimize the logistics and the consequent operations.
Digitalization of the various operations related to the production site
Factory managers and operators use a tablet or smartphone to connect to different mobile applications created using UERP. They are then informed of the quantities they are allowed to produce based on orders placed by customers. They may immediately request that equipment be allocated or rented for the proper execution of the production according to the necessary resources and those that are actually available.
They are also able to check the instructions for use of these materials and their good condition once the documents digitized, to monitor the maintenance of the machines following the procedures while moving in the factory hands-free. This avoids the loss of paper documents, errors due to appreciation or human interpretation.
This also allows all stakeholders to follow the same procedures regardless of the site. Control reports rendered by UERP are accessible in real time and give operators on site and managers the opportunity to monitor the proper execution of safety procedures and the optimization of quality. Internal and customer site response reports populated on mobile devices speed up their processing times.
Digitalization of documents related to human resources
UERP allows all employees to fill timesheets adapted to their job: whether they work in marketing, finance, sales or other services. This allows, for example, a consultant to see precisely the time he spends for each of his clients and to link with the billing of each of them. The fact that these processes are digitized while having a user-friendly design and therefore accessible at any time via the smartphone greatly simplifies the lives of executives who are often reluctant to fill tedious and unattractive timesheets at the end of the month or at the end of the work week.
In addition, the UERP BI module makes it possible to report performance, quality, frequency and production status in real time and without the need for technical expertise or developments. These reports are created using data submitted via forms and other business process documents for action to be completed. They are available in real time via the smartphone for the tablet of the operator or any other manager in the company.
UERP: interconnection with business software
UERP easily integrates with the company’s information system. In addition, UERP APIs simplify sending data collected via UERP mobile applications to business software packages. Thanks to the modular structure of UERP’s applications, it is easy to assemble “à la carte” and for each site or group of sites the APIs specific to the business software programs involved in this specific framework. Thus, everyone can respond “on the fly” to the diversity of solutions implemented within each site (knowing the extreme variety of systems in place and specific operating specific to each industry).
UERP comes with 300 ready-made modules. UERP also supports the construction of software factory libraries specific to each entity, thereby increasing its digitization capabilities, on a continuous basis. The platform incorporates the most robust and secure specifications. It adapts to the requirements of each environment.
Digitilizr is above all a digital performance tool that streamlines the overall digital transition of the organization. It makes reliable and optimizes processes.
UERP’s rapid digitization of corporate documents allows it to gain agility through the use of business intelligence. Decisions are made more quickly and allow the organization to maintain its competitive edge by constantly adapting to new customer demands.
UERP delivers a 360 ° view of the current state of the workings of the company at an instant.
At the production level, the digitization of process-related documents makes it possible to increase the quality of finished products, to better interact with purchases and sales, while respecting the safety rules more closely.
Finally, mobile porting thanks to the digitization of documents in the company brings better ergonomics for employees. In addition, the creation of mobile applications and the filling of forms requires no learning because it remains totally intuitive.
15 reasons to adopt the zero code for your digital transformation with UERP
1, Instant application production
2, Instant updates
3, Simplified application maintenance
4, Ability to provide high volume = many applications
5, Meet any requirement
6, Costs significantly reduced by up to 99%
7, Significant reduction in time to market up to 99%
8, Mutualises all developments on a common platform
9, Continuously improves digital capabilities
10, Industrializes access to existing systems via the APIs integration engine
11, Zero = Zero defect = quality 100%
12, Every employee becomes a player in the digitization of their processes
13, Customized solutions for each installation according to specific local requirements
14, Total multilingual management enables group-wide coverage and synergies across countries
15, Avoid Shadow IT
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