DIGITAL AND FACILITIES MANAGEMENT

Context
Facility Management allows companies to focus on their core business and subcontract site management to a single service organization. Facility managers need to know every day the tasks to be performed, but also those in progress and those that have been checked. As these tasks may relate to safety, cleanliness, but also catering, the outsourcing company must be efficient in all of these areas. The facility manager verifies that provided services to customers comply with the requirements of the contract.

Opportunity
Digitize Facility Management process allows to bring togetherall the necessary elements. This is true not only for the manager, but also for the other employees of the subcontracting company as well as for the customers. Digitization must give the possibility of having access to all the relevant elements for a defined use. This must be adjusted,as neededdepending the users of the application

How UERP answers these issues
UERP offers several modules dedicated to the digitization of documents with many possibilities of customization.

Each document can be traced in a few clicks. The process is easy to set up, whether it is technical or administrative. For each document, define roles and rights allows to simply influence the data flows: with the issuers; with people in charge of addressingbusiness process; to those responsible for validations at the various stages of transmission; and from those responsible for tracking trouble reports when the process does not meet predefined quality criteria.

The main document digitization Digitalizr responds to are the following:

• Customer quote
• Customer invoices
• Customer contracts
• Daily activity reports

In addition, UERP BI module allowsreporting on performance, quality, frequency, etc. in real time and without any technical expertise or developments.

Benefits
Using UERP platform as part of Facility Management allows:

• To gather in a single virtual place all the documents linked to facility management
• An easy-to-use platform with customized suitable access rights of each user or group of users
• Any user to report an anomaly or problem that needs to be solved
• The Company to focus on its core business
• Sharing costs of corporate services
• Deliver to Facility Manager a follow-up of Operations on what’s next and work in progress

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